VOLUNTEER ROLES & RESPONSIBILITIES

 

 

 

Administrative Support | Volunteer(s) utilize office skills/talents such as data entry, answering phones, and managing email correspondence. 

 

Audio/Visual & Technology Support | Volunteer(s) will help to manage the microphone, speakers, music playlists, internet access for devices, lighting and other technological support in order to ensure that the equipment is functioning at top quality. 

 

Event Coordinating, Managing, Operations & Logistics | Volunteer(s) manage performers, speakers, artists, educators or presenter schedules, coordinating transportation, lodging, or event logistics. Support the staff, crew, vendors, volunteers, leaders, etc., May support setup and breakdown final venue sweeps and during event logistics like: ensuring the stage is ready and that equipment is functioning properly (i.e. mic checks). Ensure dressing rooms and practice areas have refreshments, meals and drinks. Organizing and executing various events, such as charity runs, fundraising galas, and community festivals

 

Event Setup & Breakdown | Volunteer(s) will lay out tables, chairs, build tents and set up stage areas. Hanging decorations and signage, unpacking and setting up equipment, and preparing the event environment. After the event the festival needs many hands for disassembling stages and other structures, packing up equipment, cleaning up the festival grounds, and loading and unloading trucks. Organizing and inventorying equipment and materials before and after the event. 

 

Financial Management | Volunteer(s) display financial management skills to help with budgeting, bookkeeping, and financial reporting. 

 

Fundraising Support | Volunteers develop and execute fundraising efforts such as grant writing, donation solicitation, and crowdfunding campaigns. 

 

Graphic Design & Marketing | Volunteer(s) will utilize graphic design and creative skills to create marketing materials, promotional videos, and other content. 

 

Greeters, Floaters, Runners & Ushers | Volunteer(s) will manage indoor or outdoor entry and exit flow, controlling the crowd, managing the VIP or special entry guests or entry lines. Directing parking, managing lost and found, guiding program attendees to designated stage areas of backstage areas. Helping to resolve or de-escalate any issues of concerns that may arise. They transport items from one event place to another and run basic errands to keep the team focused and productive (i.e. on mission).

 

Leadership & Team Supervision | Volunteer(s) are responsible for implementing strategies across all teams in order to make the event function.  Guiding, recruiting and providing direction for coordinators, managers, directors and volunteers to keep them engaged.

 

Legal Support | Volunteer(s) will utilize legal skills to help with legal research, advocacy, and representation. 

 

Master of Ceremony (MC), Stage/Program Host | Volunteer(s) will manage the flow of the event performances, speakers, and event participants that will present on the main stage. This role includes presenting and introducing speakers/performers, engaging the audience, promoting the vendors and sponsors, having fillers in the event of an emergency and/or the event program is delayed. 

 

Photographer, Videographer & Social Media Support |  Take pictures, capture video clips for future marketing promotions and candid's. Post on social media and engage the organizational audiences and enhance the viewership and subscriptions to Facebook, Instagram, YouTube, LinkedIn and other social media platforms. Create video shorts that will intrigue new viewers to join the CLS website and channels. 

 

Registration & Sign-In | Volunteer(s) will provide a friendly-supportive facial demeanor and energy. Help attendees to event sign-in, purchasing tickets, checking tickets at the entrance or registration table and provide information about the event (i.e. program distribution) schedule. Manages scanning and verifying tickets. Distributes organizational swag bags, folders and materials.  

 

Sales & Merchandise Purchase | Volunteer(s) will help to sell organizational books, t-shirts, bags, pens, journals, water bottles, posters, CLS services, programs and other merchandise. These helpers have excellent people skills and are accurate and proficient to manage cash box & registers, online financial platforms and other apps to complete purchases. The use of the internet, tablets and online purchase hubs.   

Security & First Aid | Volunteer(s) serve as a first responder to aid in critical matters. They hold de-escalation skills, how to utilize first aid equipment, administer first aid and provide a visible presence to deter potential problems.  They may check bags, enforce policies such as no smoking or alcohol and can resolve issues quickly and discreetly.